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Conga Support

Processing a Supplier Registration

A supplier registration is designed to capture the type of information your company needs to assess a prospective supplier.  As an approver, your job is to review the supplier's information, including any attached documents, for completeness and correctness, and then accept/decline their bid to do business with your company. Once you approve or decline a registration, Novatus generates an email message to the supplier, apprising them of the disposition of their request.

1.  Locate the supplier registration you want to process, and click on the supplier registration record.

SupplierRegProcess.png

2.  In the Supplier Registration Profile screen:

  • Review the information provided by the supplier and ensure all fields have been populated.
    • Use the scroll bar to view hidden information.
  • In the Documents section, click to download a copy of any document attached to the registration.
    • (Optional) Click  to view a history of all the revisions made to the document.

3.  Process the registration by selecting one of the options:

  • Click Decline in the toolbar to decline the registration.
    • In the Decline Registration dialog box:
      • Enter the reason(s) for declining the supplier registration in the Notes field.
      • Click Submit.
  • Click Accept in the toolbar to approve the registration.

SupplierRegAccept.png

  • In the Approve Registration dialog box:
    • If the supplier does not have a Company Profile in Novatus, click the New Company radio button, and click Submit.
      • In the Company Profile screen, populate the required fields for the new company, and click Save.
      • When the screen refreshes, click Go To Supplier in the toolbar to return to the Company Profile screen, or click Back to Browse to return to the Supplier Registration Browse screen.
    • If the supplier has a Company Profile in Novatus, click in the Existing Company field to display a company list. 
      • Locate the company using the Search option or by scrolling through the alphabetized list. 
      • Click on the company name to select it, and click Submit.
      • When the screen refreshes, the inaccessible (grayed-out) fields display so that you can update the supplier information.
        • (Optional) Edit the information in any field, or populate any blank field.
        • (Optional) Clear the check box for a field if the information is correct, and does not need to be updated.
        • Click Accept in the toolbar.

SupplierRegProcess2.png