The Supplier Registration feature is used to gather information from the companies who are vying to do business with your organization. The representatives of these companies are granted access to the Conga Contracts (formerly Novatus) Portal using a secure URL so that they can provide the information your organization needs in order to evaluate these companies as potential suppliers/vendors. This URL, which is a system-generated link, automatically displays whenever a user with the Supplier Registration Type Admin permission adds a Supplier Registration Type to Conga Contracts (formerly Novatus). The Supplier Registration Type Admin then provides the system-generated link to prospective suppliers/vendors by copying the link from the Registration Type form and pasting it into an email message. Alternatively, the Supplier Registration Type Admin can post the URL for the Portal in a secure location on their company's website.
Once a supplier/vendor uses the link to access the Portal, they must register in the Portal by supplying key contact information and creating a login name and password. After logging into the Portal, the supplier/vendor must provide the information requested, and upload any required documents, before submitting their request to become one of your organization's suppliers/vendors. Submitted supplier registrations are reviewed, and either approved or declined, by the Conga Contracts (formerly Novatus) user(s) identified in the supplier registration type form being used in the registration process. A user with the Supplier Registration Admin permission can then review and either approver or decline the registration.
Each time a Supplier Registration Type Admin creates a Supplier Registration Type, a different URL for the Conga Contracts (formerly Novatus) Portal is generated so that the screens that display for individual supplier registration types are unique, but specific to that registration type. Using the same URL for the same type of registration process ensures standardized information is captured for each supplier/vendor.
A Supplier Registration Type Admin can perform the following tasks associated with supplier registration types:
- Viewing Supplier Registration Types
- Adding a Supplier Registration Type
- Editing a Supplier Registration Type
- Deleting a Supplier Registration Type
A Supplier Registration Admin can perform the following tasks associated with supplier registrations: